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Gfacility

Beyond the hype: actionable AI for Workplace management

Gfacility helps facility and workplace teams cut waste, reduce no-shows, and keep services running smoothly - without extra effort. From assistants that answer employee questions to agents that adjust services automatically, Gfacility AI acts as your digital colleague - always safe, always under your control, and freeing your teams to focus on what really matters.

Beyond the hype: actionable AI for Workplace management

Your AI, our rules

  • Switch on AI where you need it - from booking to catering to cleaning.
  • Configure scenarios without coding. Just describe the task in plain language.
  • Start small and expand step by step as your needs grow.
Your AI, our rules

How does AI work?

AI often sounds complicated. That’s why Gfacility makes it clear and practical with three roles you can actually use.

AI Assistant - support for every employee

  • Always available via chat, voice, or even a picture.
  • Answers workplace questions instantly: “Where can I find a desk?” or “How do I book a meeting room?”
  • Creates requests with the right details or books meetings directly.
  • Cuts repetitive questions to your facility team, saving hours every week.
AI Assistant - support for every employee

AI Agent - your digital colleague

  • Works in the background, monitoring and acting for you.
  • Sends no-show reminders, adjusts catering orders, or changes cleaning schedules based on occupancy.
  • Follows up with suppliers to make sure work is done on time.
  • Frees your team from chasing tasks, so they can focus on people and experience.

AI Advisor - insights and recommendations you can act on

  • Analyzes usage, occupancy, costs, and employee feedback.
  • Explains why things happen and predicts what’s coming next.
  • Recommends actions you can apply immediately.
AI Advisor - insights and recommendations you can act on

AI with security at its core

  • AI follows your existing permission structure - if it’s not possible in Gfacility, AI can’t do it either.
  • All interactions comply with your organization’s data privacy and security rules.
  • A transparent, auditable, and safe AI environment.
AI with security at its core

Everything you need for AI-powered intelligence

Secure, compliant AI aligned with your workplace policies

No-code setup of workplace scenarios

Role-based AI: Assistants, Agents, Advisors

Integration with booking, catering, cleaning, visitor, and service modules

Proactive automation - from reminders to supplier follow-ups

Actionable insights with AI Advisor and Cortex Deep Research

Scalable platform - start small, expand at your pace

Scalable platform - start small, expand at your pace

FAQ - AI for workplace management

Is AI safe to use with workplace data?

Yes. Gfacility AI respects your existing permission structure and complies with all security and privacy requirements.

Do I need coding skills?

No. Just describe the task in plain language, the AI handles the rest

What are typical workplace use cases?

From booking desks and adjusting catering to cleaning schedules and supplier follow-ups, Gfacility AI adapts to your daily operations.

How fast can we start?

Most organizations see value within weeks. Start with Assistants, then grow into Agents and Advisors.

What’s the cost of AI?

Gfacility AI works like an on-demand digital employee, you only pay for what you use. Costs are based on tasks executed (like bookings adjusted or catering orders updated). Each executed task saves you money, so it’s an investment, not just a cost. No tasks executed? No costs.

From manual to meaningful

Booking a meeting room shouldn’t feel like a project on its own. With Gfacility, you skip the email chains, avoid double bookings, and make sure every meeting has the right space, people, and setup - without the usual hassle.

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