You pay for space you can't use
Double-bookings, ghost meetings and no-shows lock up rooms that sit empty, while the people who needed them go without. That's rent you're wasting.
You're the reason the office works - and hybrid made that a daily battle
Double-bookings and no-shows waste the space you pay for, manual visitor sign-in looks amateur and leaves no record, and you're guessing on desks, catering and lease decisions because nobody has the data. Gfacility puts room booking, visitor management, catering and desk scheduling on one AI-native platform that lives where your people already work - Outlook and Teams.
What the friction is costing you
It's quiet - empty rooms, a stretched front desk, decisions made on a hunch - and it adds up fast.
The front desk is overloaded and exposed
Manual sign-in is slow, looks unprofessional to every guest, and leaves you with no reliable record of who's on-site if anything happens.
You're deciding on desks and leases blind
Without usage data you over-provide to be safe - and over-providing space is one of the most expensive guesses you can make.
What you're actually measured on, and where you see it
The KPIs a Workplace Manager runs the office against, each mapped to the live view Gfacility surfaces.
68%
demo dashboard
Live building occupancy
How many people are actually in the building right now, as one number.
In Gfacility · Workplace Control Center occupancy headline (live floor-by-floor).
F1F2F3F4
Room utilisation right now
Rooms in use vs total bookable vs auto-freed.
In Gfacility · Rooms panel: in-use / total / freed counters, refreshed live.
+7%
last 30d
No-show reclaim
Booked rooms automatically released after a detected no-show.
In Gfacility · Workplace Insights tile: no-show recovery delta this month.
38s
last 30d
Visitor wait time
Average seconds from arrival to badge in hand.
In Gfacility · Workplace Insights tile: average visitor wait time, rolling.
98%
demo dashboard
Catering accuracy
Share of catering orders matching final attendance.
In Gfacility · Workplace Insights tile: catering accuracy, refreshed per event.
76%
demo dashboard
Desk-fill rate
Booked desks vs floor capacity, so right-sizing is decided on data.
In Gfacility · Desks-booked tile with absolute count and % of floor capacity.
- Alex Renner · Sundial 10:14
- Maya Voss · Meridian expected
- Iris Linde · Vector Advisory 10:42
Today's visitor flow
Expected guests vs arrived right now, with hosts.
In Gfacility · Visitors panel: today's total with each guest, host and check-in status.
What changes the day you switch
Smart room & desk booking
Booking from Outlook and Teams with rules that kill double-bookings and reclaim no-show space automatically.
A polished visitor experience
Pre-registration, kiosk check-in and badge printing give guests a smooth arrival and you a clean record.
Catering & services in one flow
Order catering and workplace services alongside the booking, so events just come together.
Workplace analytics
See how rooms, desks and buildings are really used, so you right-size space and spend with confidence.
Every month of guesswork is money you can't get back
The wasted rooms, the stretched front desk, the blind lease decisions - they keep costing you for as long as the office runs on manual tools and good intentions. Gfacility turns the chaos into something you can see and control, native to the tools your people already use. Less admin for you, a better day for everyone else - and an office worth coming back to.
How Gfacility delivers for Workplace / Office Manager
Frequently asked
Does Gfacility work inside Outlook and Teams?
Yes. Room and desk booking is native to Outlook and Teams, so people book in the tools they already use - with rules that prevent double-bookings and reclaim no-show space.
Can Gfacility improve our visitor sign-in?
Visitors pre-register and check in at a kiosk with badge printing, giving guests a smooth, professional arrival and you a reliable, time-stamped record of who's on-site.
Will Gfacility show how our space is used?
Workplace analytics reveal how rooms, desks and buildings are really used, so you can right-size space, catering and lease decisions instead of guessing.
See Gfacility in action
Book a 30-minute demo and we'll show you how Gfacility works for Workplace / Office Manager.