Workplace insights: control over your spaces, costs, and services

As a workplace manager, you need quick answers - which spaces are underused, where money is wasted, and how employees feel. Workplace Insights gives you a clear view at a glance, plus concrete actions to make your workplace smarter and more efficient.

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See what really matters

No more gathering data from different sources - everything you need is in one dashboard. You instantly see how space is used, from empty desks to underutilized meeting rooms; how costs break down per employee, building, or service; how well services are delivered, from request handling to catering or cleaning issues; and what employees and visitors really think of their environment. For example, you might discover that on Fridays occupancy drops by 40% while catering waste goes up.

Smart insights with AI

It’s not just raw numbers - you also get clear explanations and practical suggestions. For example, if meeting rooms are often unused, the data might reveal frequent no-shows in bookings, more teams working from home on Fridays, and an 18% increase in catering waste on the same day. The system then turns these insights into actions, such as sending booking reminders, reducing catering on Fridays, or repurposing unused rooms for flexible work.

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Everything connected

Occupancy, visitors, catering, cleaning, requests - they’re all linked. Workplace Insights connects the dots and shows you patterns you can act on. Whether it’s cost per building, space per employee, or service quality, you always have the facts ready - for internal reporting, audits, or supplier discussions.

Compliance & audit-ready reporting

Every metric, change, and SLA is fully traceable with audit-ready reports. Stay aligned with ISO, GDPR, and governance standards while proving the value of IT service management to stakeholders.

Transform workplace management

Gfacility connects your workplace. The all-in-one platform simplifies operations for end users and empowers managers with insights to drive continuous improvement.

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Everything you need for smart notification management

Clear dashboards

Only what’s relevant, no noise.

Occupancy and utilization

See usage per building or floor.

Cost overview

Space, catering, cleaning, and services in one place.

AI suggestions

Concrete actions instead of raw numbers.

Service performance

How quickly are requests handled?

Employee experience

Feedback built into your view.

Tailored reports

For management, finance, or suppliers.

Access anywhere

Desktop or mobile.

Frequently asked questions

What is Workplace Insights?

A dashboard that shows workplace managers how their spaces and services are performing, with direct actions you can take.

How does AI help me?

AI finds patterns, explains what’s happening, and suggests actions. You don’t need to dig through Excel or reports.

Can I use this alongside my existing systems?

Yes. Workplace Insights uses Gfacility data and can connect with your HR, finance, or building systems.

How fast can we start using it?

Within weeks. You get ready-made dashboards with the key insights, no need to build from scratch.

From manual to meaningful

Booking a meeting room shouldn’t feel like a project on its own. With Gfacility, you skip the email chains, avoid double bookings, and make sure every meeting has the right space, people, and setup - without the usual hassle.

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