Comparison

Gfacility vs ServiceNow

ServiceNow is the deepest ITSM platform on the market and the right fit for large enterprises with mature service catalogs and a dedicated platform team. Gfacility is built for the team that owns IT, Facility and Workplace at the same time, wants AI that closes tickets end-to-end, and would rather go live in a week than spend nine months in implementation.

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AI Act-ready
EU-first hosting
ISO 27001
GDPR

At a glance

Cross-domain by default

IT, Facility, Workplace and Visitors on one engine. ServiceNow leads with ITSM; Workplace and Facility are separate modules with their own data models.

Autonomous AI, not copilot

Gfacility AI agents close routine tickets end-to-end. Now Assist suggests next steps for your human agents.

Best value, no module sprawl

Per human agent, with transparent per-user pricing and no module add-ons. AI agents are priced separately and predictably. ServiceNow is premium-priced with named-user fulfiller and requester tiers.

Live in a week vs months of program

Native importer for ServiceNow incidents, requests, CIs and users. Cutover with hypercare in seven days.

Detailed comparison

Gfacility vs ServiceNow
	Gfacility	ServiceNow ITSM
Domain scope	IT + Facility + Workplace + Visitors on one engine	ITSM-led; FM and Workplace via separate modules with separate data
AI approach	Autonomous AI agents that close tickets end-to-end	Now Assist - copilot suggestions for human agents
Time to first value	Live in a week with hypercare	3 to 9 months typical, partner-led
Pricing model	Transparent per-user pricing	Per named user with fulfiller and requester tiers, plus module add-ons
Total cost trajectory	Predictable - one bill, no per-action upcharges	Premium - top of market, scales with named users and modules
Platform model	True SaaS - single version, AI-native from day one	Versioned releases (Yokohama, Vancouver...) - Now Platform since 2004
Customisation	Configuration over code - workflows, fields, AI agents in the UI	Powerful but heavy - JavaScript, Glide, scripting; needs platform team
Implementation effort	Self-service or a single solution architect	Typically a 3-6 person partner team for the first phase
EU data residency	EU-first, ISO 27001, GDPR baked in	Multi-region SaaS; EU instance available, data flows can be complex
Native collaboration	Teams and Outlook actions out of the box	Now Mobile / Virtual Agent; deep collab via separate integrations
Migration from ServiceNow	Native importer for incidents, requests, CIs and users	n/a (source system)
Best fit for	Mid-market and enterprise teams unifying IT, Facility and Workplace	Large enterprises with mature ITSM and a platform team

Cross-domain unification, not just ITSM

ServiceNow has a mature ITSM core. Workplace Service Delivery and Facilities Service Management are real modules, but they sit on extension points with their own data models, their own UI patterns and their own implementation projects. Gfacility was designed from day one as a single engine where a ticket, a room booking, a visitor record and an asset share the same model and timeline. That means a request originating in Facility can route to IT and back without a federation layer, and the dashboard your COO opens reflects every queue at once - not the IT queue and a slide deck for everything else.

AI agents that close work, not copilots that suggest it

Now Assist is a strong copilot. It summarises tickets, drafts responses and recommends next steps to a human agent. Gfacility's approach is one step further: AI agents take action - classify, route, enrich, escalate and resolve routine requests end-to-end - inside policies you set. The honest framing: copilot is faster typing; agents close tickets. For an organisation drowning in L1 volume, the difference is measured in headcount you do not need to add.

Pricing that scales with your service team, not with everyone in the building

ServiceNow's pricing is excellent for organisations with the budget for it. The model is per named user, with separate tiers for fulfillers and requesters, and most production rollouts add modules (HRSD, ITAM, Workplace, etc.) that price independently. Gfacility prices per human agent. Every employee submitting a request is included. AI agents are priced separately and predictably, with no per-ticket charges. The total bill grows with your service team, not with every new hire.

Single SaaS version vs versioned releases

ServiceNow runs on the Now Platform with named releases (Yokohama, Vancouver, Utah...). Customers schedule upgrades, plan regression testing and time their adoption of new features. Gfacility runs as a true single-version SaaS. Every customer is on the same release. New AI capabilities, security patches and platform improvements ship continuously. There is no upgrade project to plan because there is no upgrade.

Implementation: a week, not a quarter

ServiceNow implementations - even straightforward ITSM rollouts - typically run 3-9 months and are partner-led. There are sound reasons for this: the platform is deep, the customisation surface is large, and most customers want to use it. Gfacility implementations run in a week with a single solution architect because the configuration surface is intentionally narrower, the AI agents are pre-built, and the data importers from ServiceNow / Jira / TopDesk / Planon are first-class. If your IT, Facility and Workplace teams need a working unified platform before next quarter, the math works.

When ServiceNow is the better fit

ServiceNow earned its position as the ITSM leader. There are scenarios where it is the right answer.

You are a large enterprise with a mature CMDB, a deep service catalog and a dedicated ServiceNow platform team.
ITIL maturity is high and you need very specific process variants, custom approval flows and complex CMDB relationships.
You have already invested heavily in HRSD, ITAM, ITOM or other Now modules and the ecosystem is locked in.
Your priority is depth of ITSM capability, not breadth across IT, Facility and Workplace.

Moving from ServiceNow to Gfacility

We have done this. The native importer pulls incidents, requests, problems, changes, configuration items, users and groups out of ServiceNow into Gfacility's data model. Most production cutovers run inside a week.

Typical cutover: 5-7 working days from kick-off to hypercare.

#1

Day 1 - Discovery

Map your ServiceNow tables, fields and process variants to Gfacility's data model. Identify the customisations worth keeping and the ones that were workarounds.
#2

Day 2-3 - Import & validate

Run the importer against a sandbox tenant. Validate ticket histories, CI relationships, user records and SLA timelines. Diff reports flag anything that did not transfer cleanly.
#3

Day 4 - Workflow & AI activation

Configure the AI agents for your top three queues. Wire up Teams / Outlook integrations. Validate notifications and approvals.
#4

Day 5-7 - Cutover and hypercare

Switch DNS / SSO / mail routing. Active hypercare from a Gfacility solution architect for the first week, plus a daily standup until L1 metrics stabilise.

Frequently asked

Is Gfacility a real alternative to ServiceNow ITSM?

For mid-market and enterprise teams that want IT, Facility and Workplace on one engine with autonomous AI and a 1-week implementation: yes. For very large enterprises with a dedicated ServiceNow platform team and deep ITIL customisations: ServiceNow is usually the right answer.

Can we migrate our ServiceNow incidents, requests and CMDB?

Yes. Gfacility ships native importers for ServiceNow incidents, requests, problems, changes, configuration items, users and groups. Typical cutover runs 5-7 working days, including diff validation and hypercare.

How does Gfacility AI compare to Now Assist?

Now Assist is a copilot - it suggests next actions to your human agents. Gfacility AI agents take action: they classify, route, enrich and resolve routine tickets end-to-end inside policies you set. The two approaches are complementary in concept; in practice, autonomous agents close more L1 volume.

Is Gfacility cheaper than ServiceNow?

Gfacility prices per user transparently. ServiceNow prices per named user, with separate tiers for fulfillers and requesters, plus module add-ons. For most organisations Gfacility's total cost is materially lower; for very large enterprises with deep ServiceNow investments the comparison is contract-by-contract.

Where is Gfacility data hosted?

Gfacility is EU-first. Production data is hosted in the EU, with ISO 27001 and GDPR baked into the platform. ServiceNow offers EU instances; data flows in a multi-instance estate can require additional architecture review.

How long does a Gfacility rollout take vs ServiceNow?

Gfacility rolls out in a week with a single solution architect for typical mid-market configurations. ServiceNow ITSM implementations typically run 3-9 months and are partner-led, reflecting the depth of the platform.

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See it on your own data, not a sandbox.

Bring an export of your ServiceNow tables and we will run them through the importer live, in a 30-minute call.

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